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Privacy Policy

A legal disclaimer

Effective Date: September 17, 2025
Last Updated: September 17, 2025

1. Introduction
Nowlings, Inc. ("we," "us," "our," or the "Organization") is committed to protecting the privacy and security of your personal information. As a nonprofit organization with 501(c)(3) tax-exempt status pending with the IRS, we value the trust you place in us when you provide your information.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you:

  • Visit our website at www.nowlings.co

  • Make a donation to our organization

  • Register for our programs or events

  • Subscribe to our newsletters or communications

  • Volunteer with our organization

  • Otherwise interact with us


2. Our Commitment to Donor Privacy
As a nonprofit organization with pending 501(c)(3) status, we are committed to protecting the privacy of our donors and supporters. We adhere to the Donor Bill of Rights and the Association of Fundraising Professionals' Code of Ethical Standards. We will:

  • Not sell, share, or trade our donors' personal information with any other entity

  • Not send mailings to our donors on behalf of other organizations without explicit consent

  • Only share personal information when required by law or with trusted service providers who assist us in operating our organization

  • Honor all donor requests to remain anonymous (except as required by law for reporting)

  • Provide transparent communication about our tax-exempt status and any implications for donation deductibility


3. Information We Collect
Information You Provide to Us
We collect information you voluntarily provide, including:

  • Contact Information: Name, email address, mailing address, phone number

  • Donation Information: Donation amounts, frequency, designation preferences

  • Payment Information: Credit card details (processed securely through third-party processors)

  • Volunteer Information: Skills, interests, availability, background check information (where required)

  • Program Participation: Registration details, attendance records, feedback

  • Communications: Comments, questions, survey responses, testimonials

Information Collected Automatically
When you visit our website, we automatically collect:

  • IP address and browser type

  • Device information

  • Pages visited and time spent on pages

  • Referring website addresses

  • Other standard web log information

Cookies and Tracking Technologies
We use cookies and similar technologies to:

  • Remember your preferences

  • Understand how you use our website

  • Improve your experience

  • Analyze website traffic and usage patterns


4. How We Use Your Information
We use your information for the following nonprofit purposes:
Charitable Mission Activities

  • Process donations and issue contribution receipts (please note tax-deductibility limitations while 501(c)(3) status is pending)

  • Manage volunteer activities and coordination

  • Deliver programs and services

  • Send newsletters and impact reports

  • Communicate about our mission and activities

Administrative Purposes

  • Comply with legal and tax reporting obligations

  • Maintain accurate records as required by law

  • Prevent fraud and ensure security

  • Improve our website and services

  • Conduct research and analysis to enhance our programs

Fundraising Communications

  • Share updates about our work and impact

  • Inform you about fundraising campaigns and events

  • Recognize donors (with permission) in annual reports or donor walls

  • Send donation renewal reminders


5. Legal Basis for Processing (for GDPR Compliance)
We process your personal information based on:

  • Consent: When you explicitly agree to receive communications

  • Contract: To fulfill our obligations when you donate or register for programs

  • Legal Obligation: To comply with tax and regulatory requirements

  • Legitimate Interests: To further our charitable mission and improve our services


6. Information Sharing and Disclosure
We do not sell, rent, or trade your personal information. We may share your information only:
With Service Providers
We work with trusted third parties who assist us in:

  • Payment processing

  • Email and mail delivery

  • Website hosting and maintenance

  • Data analysis and reporting

  • Event management

These providers are contractually obligated to protect your information and use it only for the services they provide to us.
For Legal Requirements
We may disclose information when required by:

  • Law, regulation, or legal process

  • Government authorities or law enforcement

  • Protection of our legal rights or safety of others

With Your Consent
We will share your information for other purposes only with your explicit consent.

7. Donor Specific Rights
As a donor, you have the right to:

  • Know how we intend to use your donation

  • Receive appropriate acknowledgment and recognition (or remain anonymous)

  • Access information about our board of directors and financial statements

  • Be assured your donation will be used for the purposes for which it was given

  • Be removed from mailing lists upon request

  • Ask questions and receive prompt, truthful answers


8. Data Security
We implement appropriate technical and organizational measures to protect your information, including:

  • SSL encryption for data transmission

  • Secure servers and databases

  • Limited access to personal information (need-to-know basis)

  • Regular security assessments

  • Staff training on data protection

  • Incident response procedures

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

9. Data Retention
We retain your personal information only as long as necessary to:

  • Fulfill the purposes outlined in this policy

  • Comply with legal, tax, and accounting requirements

  • Resolve disputes and enforce agreements

Typically, we retain:

  • Donation records: 7 years (as required by IRS regulations)

  • Volunteer records: 3 years after last activity

  • Newsletter subscriptions: Until you unsubscribe

  • Website analytics: 26 months


10. Your Rights and Choices
You have the right to:
Access and Correction

  • Request a copy of the personal information we hold about you

  • Correct inaccurate or incomplete information

  • Update your communication preferences

Opt-Out Rights

  • Unsubscribe from marketing communications at any time

  • Opt-out of having your name publicly recognized

  • Request removal from our mailing lists

Data Portability (where applicable)

  • Receive your personal data in a structured, commonly used format

  • Transfer your data to another organization

Deletion Rights

  • Request deletion of your personal information, subject to legal retention requirements

  • Note: We may need to retain certain records for tax and legal compliance

To exercise any of these rights, please contact us using the information in Section 15.

11. Children's Privacy
Our website and services are not directed to children under 13. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.
For youth programs involving minors, we collect information only with appropriate parental/guardian consent and implement additional safeguards.

12. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

13. International Data Transfers
If you access our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. By using our services, you consent to this transfer.

14. California Privacy Rights
California residents have additional rights under the California Consumer Privacy Act (CCPA), including:

  • Right to know what personal information we collect

  • Right to delete personal information (subject to exceptions)

  • Right to opt-out of the sale of personal information (we do not sell personal information)

  • Right to non-discrimination for exercising privacy rights


15. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of material changes by:

  • Posting a notice on our website

  • Sending an email to registered users

  • Updating the "Last Updated" date


16. Contact Information
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Nowlings, Inc.
Fort Worth, TX
Email: leeann@nowlings.co

17. Complaints
If you believe we have not handled your personal information properly, you have the right to lodge a complaint with:

  • Our organization using the contact information above

  • Your local data protection authority

  • The appropriate regulatory body in your jurisdiction


18. Accessibility
We are committed to ensuring this Privacy Policy is accessible to all individuals. If you need this policy in an alternative format, please contact us.

By using our website or services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.
Tax-Exempt Status Notice

Tax-Exempt Status

Nowlings, Inc. has applied for federal tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. Our application is currently pending with the IRS. Our EIN is 39-4175696.


Important Note for Donors: While our 501(c)(3) application is pending, donations may not be tax-deductible. However, if our application is approved, the IRS may grant retroactive tax-exempt status to our date of incorporation. We recommend that donors consult with their tax advisor regarding the deductibility of any contributions made while our application is pending. We will promptly notify all donors when our tax-exempt status is determined.

Acknowledgment

By using our website or services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

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